The Contracts Administrator is primarily responsible for the coordination and maintenance of professional engineering services contracts, including assisting and working with various team members throughout the organization.  This includes preparing, reviewing, and revising standardized company contracts, supplemental agreements, change orders, entry of contracts, procurement routing, contract reconciliation, and document control.

The Contracts Administrator is responsible for learning and maintaining a yet-to-be implemented contract management lifecycle software solution.  The individual is the primary contract liaison between Project Managers, Corporate Risk Manager, external legal advisors, insurers, and the Client, in a planned effort to centralize contract management within the organization.  The individual will interact with each of these entities in the coordination of iterative contract negotiation and will track the progress and status of these tasks.

This position requires that the Contracts Administrator do what it takes to get the job accomplished and deliver consistently high quality and professional customer service to both internal and external customers.  The day-to-day activities of this role are regularly subject to change, and the position requires an ability to self-manage and shift priorities to suit the needs.

This position can be remote in Canada or the US, or based in one of our offices.

KEY RESPONSIBILITES:

  • Manage the preparation, review, and revision of contracts.
  • Work with Project Management to obtain data needed to complete agreements.
  • Track the progress on contract negotiations.
  • Prepare project related reports and analysis.
  • Prepare a brief or summary of all contractual requirements and budgets.
  • Record authorizations and correspondences.
  • Assist with document controls in support of the project execution.
  • Prepare contract amendment notifications and monitor and report on contractor performance, including the status of deliverables.
  • Maintain an organized and comprehensive file for each contract.
  • Prepare and distribute information to Project Managers regarding contract status.
  • Administer contractor compliance with legal requirements, owner specifications and government regulations.
  • Develop contract summaries and ensures execution in accordance with company policy.
  • Participate in the development of and eventually manage a new Contract Lifecycle Management software solution.
  • Model RDH values and culture.
  • Comply with RDH policies and practices.
  • Other duties as assigned.

QUALIFICATIONS:

  • College diploma or university degree, or equivalent preferred
  • Minimum 3 years relevant work experience

SKILLS AND COMPETENCIES:

  • Excellent attention to detail and organization skills
  • Ability to juggle many tasks, keeping track and maintaining priorities
  • Ability to anticipate project needs and identify work assignments independently
  • Clear understanding of contract terminology
  • Strong sense of urgency with excellent organization skills to prioritize tasks and meet deadlines
  • Ability to successfully work under multiple deadline pressures
  • Superior software skills
  • Excellent communication skills (written and verbal)
  • Proactive approach and self-motivated
  • Proficient in Microsoft365 (full suite) Word, Excel, Outlook, and Power Point. Knowledge of Bluebeam Revu software would be an asset
  • Comfortable working directly with Principals, senior managers and technical staff
  • A mix of patience and persistence

ABOUT US:

RDH is an employee-owned consulting firm with 250+ employees in nine offices across North America. Our core area of business is the integration of building science engineering, architecture, and construction management to optimize the performance of the building enclosure (walls, windows and roofs). Since our beginnings in 1997, we have become industry leaders in North America and continue to grow as we focus on technical excellence and delivering high-quality projects.

We offer a positive, team-oriented workplace with opportunities for professional growth, development and ownership. As well as your background, we seek alignment with RDH’s core values: 1) commit to excellence, 2) act with integrity, 3) work as a team 4) do what it takes, and 5) always learn.

Additional information on our expertise, projects, and culture can be found at www.rdh.com

HOW TO APPLY:

Please submit your resume and cover letter in one PDF to hr@rdh.com with the job title and location in the subject line.

No phone calls please. While we appreciate all responses, only candidates under consideration will be contacted. Please note that only those already entitled to work in Canada and US legally and permanently need apply.

 

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